An AI inventory is the operating base for EU AI Act compliance. It gives product, legal, engineering, and security teams one list of AI systems to classify and remediate.
A useful inventory tracks more than model names. It connects each system to business purpose, affected users, legal role, vendor dependency, and evidence status.
Each inventory row should explain what the AI system does, who owns it, who is affected, and where evidence lives.
For high-risk or transparency-relevant systems, connect the inventory to documentation rather than keeping a static spreadsheet.
The inventory should show what is missing, who owns the fix, and whether the system is safe to promote, sell, or deploy in the EU.
The Act does not use one universal spreadsheet format, but inventorying systems is the practical prerequisite for classification, documentation, and post-market monitoring.
Yes. If a vendor AI tool affects your EU users, applicants, employees, or customers, it belongs in the inventory.
Update it whenever an AI feature, model provider, data source, use case, or risk classification changes.
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